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Grants and Compliance Officer needed by Catholic Relief Services

Catholic Relief Services, Uganda Program
VACANCY ANNOUNCEMENT
Job Title : Grants and Compliance Officer-SOCY
Supervisor : Senior Grants and Compliance Officer
Position Grade : 7
Position Type : Full Time
Location : Kampala, Uganda
About CRS
Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS is an international non-governmental organization (NGO) supporting relief and development work in over 100 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs.
CRS has worked in Uganda since 1965, initially providing emergency assistance to Sudanese refugees living in the north. Over the years, CRS has expanded its programming to also address development needs in western, central and eastern Uganda. CRS’ projects in Uganda currently include agriculture, health, microfinance, peacebuilding and youth. CRS Uganda implements its programs through partnerships with local organizations, including the Catholic Church, other faith-based organizations and community entities for maximum impact and sustainability.
Background
CRS Uganda is implementing a five-year USAID Funded Program that will serve 625,000 Orphans and Vulnerable Children and 101,500 Families in 17 districts in western and central Uganda. This Program is the Sustainable Outcomes for children and Youth in Central and Western Uganda (SOCY)
CRS leads a consortium that includes key local implementing partners, action for community development (ACODEV), TPO Uganda, International implementing and resource Partners include Palladium, the institute of reproductive Health(IRH), Centre for creative CCL and Living goods.
The Program will improve outcomes for Vulnerable children and Youth by strengthening the system that surrounds them. Caregivers will have greater economic opportunities to increase their resilience and therefore be less susceptible to shocks. Local government structures and CSOs will be strengthened to provide services targeting the diverse needs of vulnerable children and health and social services agents will strengthen their coordination and referral systems to provide integrated care along the continuum of response.
Catholic Relief Services, Uganda Program
VACANCY ANNOUNCEMENT
Job Summary
You will help coordinate and contribute to the implementation of the SOCY project finance policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. You will efficiently perform subaward and accounting services through ensuring timely disbursements of funds to SOCY partners, ensuring timely liquidations, validation of expenses and cost match to confirm that reported expenses are reasonable allocable and allowable, He/she should also be able to write trip /financial monitoring reports as well as disclosing ICIP Areas to ensure Partners level policies and procedures are practiced., and delivering financial reporting services throughout the project/grant life cycle.
KEY RESPONSIBILITIES
Reporting:
• Set and monitor sound accounting and financial reporting procedures for SOCY project subrecipients and partners following established standards. Ensure setup and maintenance of all data required for processing financial transactions for SOCY project accounts in Sun Systems financial accounting package.
• Prepare various periodic and ad hoc financial reports and perform variance analysis to assist project/grant staff with decision-making. Assist with budget maintenance for proper management of financial resources.
Analysis and Documentation:
• Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
• Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.
Compliance
• Assess, evaluate and monitor subrecipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions.
• Monitor disbursement/receipt schedules, alert relevant SOCY project staff of due payments/liquidations and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.
• Provide information to project/grant staff, subrecipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity building activities
• Perform other tasks and assignments as and when required which are consistent with your level in the organization.
Catholic Relief Services, Uganda Program
VACANCY ANNOUNCEMENT
AGENCY-WIDE COMPETENCIES (for all CRS Staff)
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning
KEY WORKING RELATIONSHIPS:
Internal: CRS staff
External: Implementing Partners, CSOs and Government Counterparts.
QUALIFICATIONS, EXPERIENCE AND ABILITIES
Education and Experience:
• Fully qualified CPA or ACCA or equivalent. Finalists with few papers remaining may also be considered.
• Minimum of two-three years’ experience in a position with similar responsibilities, preferably with an international NGO or Audit firm.
• Knowledge of USAID assistance rules and regulations preferred
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of SunSystems financial accounting package and QuickBooks accounting system
• Excellent analytical skills with ability to detect and report inconsistencies
• Conscientious, accurate and thorough with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented
• Ability to work collaboratively
Personal Skills:
• Excellent analytical skills with ability to detect and report inconsistencies
• Conscientious, accurate and thorough with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented
• Ability to work collaboratively
Required/Desired Foreign Language
• Good oral and written skills in English
Key Working Relationships:
Supervisory: None
Internal to Organization
CRS Staff particularly SOCY staff reports to Finance and Compliance Director, Technical specialists, CP Finance
Catholic Relief Services, Uganda Program
VACANCIES ANNOUNCEMENT
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Trusting Relationships
• Professional Growth
• Partnership
• Accountability
DISCLAIMER CLAUSE:
This job description is not an exhaustive list of skills, effort, duties and responsibilities associated with the position. CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. “I understand that CRS takes all allegations of abuse and exploitation seriously. Abuse or exploitation of children or vulnerable adults is grounds for immediate dismissal.”
To apply, please follow these instructions exactly otherwise your application will NOT be considered:
– Email a cover letter and CV only to [email protected] by December 04th, 2018 at 5:00 pm.
– Large files and/or scans of documents will lead to rejection of your application
In the subject line of the email, copy and paste –GRANTSANDCOMPLIANCEOFFICERKAMPALA